Establishing Your Account
University Funding (Accounts beginning with 1, 2, 5, or 8 )
To establish an account with Animal Resources an internal requisition must be submitted prior to ordering any animals or services. The requisition must contain the Principal Investigator’s name, the protocol number, the amount equal to at least three months of projected costs, and the expiration date of the requisition. Projections can be made by visiting the approved animal vendor’s website and by using our USC Per Diem Rates. You may submit yearly requisitions or one requisition for the entire length of your study. You may submit the requisition in person to HMR 215 or by fax to (323) 442–3349 although any faxes should be followed up with the original by campus mail. A requisition is not considered valid unless funds are available and the account is current. Monthly statements are sent to assist in budgeting for current and future expenses. Once overdrawn, a requisition will need to be replaced or additional funding provided before any additional services are performed. Insufficient funding may be cause for terminating or suspending “standing orders” or orders that are placed on a waiting list for availability. Please review the monthly statement of your account so that no bad balances exist.
When using a purchase order, please forward the original to the Business Office at the beginning of your project clearly outlining the duration and total amount of funds. Per diem rates for purchase orders can be found at Fully Costed Per Diem Rates. Animal protocols and investigator’s name should be referenced in the body of the purchase order along with a contact telephone number. Any overdrawn purchase order will delay the purchase of animals, supplies or services until proper funding is documented and received in the Business Office. As with requisitions, purchase orders must be in good standing at all times and delinquent payments or insufficient funding could cause a denial of services.
Your Monthly Statement
Your monthly billing report will provide an itemized report of all charges for the month.
The Purchased Items will indicate animal and supply orders by number and date. These are the actual costs incurred by Animal Resources. We do not bill for any charges until we have received an invoice from our supplier, therefore, charges may appear on statements for prior months.
Per Diem Charges
The Per Diem charges are designated by room and by building. These charges are calculated by the number of animals or cages, the number of days in the month, by the current USC Per Diem Rates. Animals are charged for the first and last days that they are counted by the Animal Husbandry staff on a daily basis and reported for billing once a month. Per Diem reports are submitted to the business office at the end of each month. The billing report indicates the census activity at the bottom of the last page for each month showing beginning and ending balances by building and by room.
Animal First Day or Setup Fee
Animal First Day or Setup Fee is the one additional day per diem per animal charge levied on all animal orders to prepare and receive animals. The animal purchase and per diem request number is your reference number for these charges.
Special Service Charges
Special Service charges are for all costs related to Veterinary Services, Animal Husbandry, and Diagnostic Laboratory. These services are available on a fee for service basis. TheThese charges reference a request number and the date the service was performed. Copies are provided with each billing report to reference when reviewing the statement.
Surcharges are any additional fees levied to accounts using a purchase order or “7″ accounts and are added to both animal orders and per diem rates.